eMaintain - DataGlance

work order based electronic work package solution

eMAINTAIN

Superior Value

Used at nearly fifty (50) percent of North American nuclear power plants, DataGlance’s eMaintain is a fully integrated, end-to-end, work order based, workflow-driven electronic work package (eWP) solution. An independent not-for-profit research organization found that DataGlance customers using eMaintain achieved an industry leading 88 percent average use rate during online and outage operations… yielding 2.5 times greater O&M cost savings than that achieved using competing solutions.

88%

use rate for online and outage work activities

2.5

times greater O&M cost savings than other solutions

About eMaintain

A core component of DataGlance’s eWork suite, eMaintain is a fully integrated, workflow-driven electronic work package (eWP) solution designed to streamline both online and outage maintenance execution. It enables seamless coordination between maintenance crews and enterprise systems – automating work validation and schedule updating, enabling tagout sign-on and sign-off, supporting multi-user collaboration, and delivering critical documents, media, and quality records through connected and offline mobile access.

AUTOMATED AND MANUAL eWP GENERATION

from work orders containing procedures, forms, drawings, permits, checklists, technical manuals, media files, parts and materials, maintenance and test equipment, tagouts, and other items needed to safety and efficiently execute work

AUTOMATIC VALIDATION OF DOCUMENTS AND DATA

ensuring that each electronic work package includes up-to-date, compliant, and complete supporting information before work begins

SMART SYNC ENABLED MOBILE OPERATIONS

allowing connected and disconnected fieldwork via iOS, Windows, and Android devices with automatic smart sync and update capabilities

QUALIFICATION-DRIVEN WORK PERFORMER SUPPORT

reinforcing workforce readiness by aligning eWP access with verified training, qualifications, and proficiency

MULTI-USER PERFORMANCE WITH AUTOMATED MERGE

capturing work from multiple users and automatically merging entries into a single, unified, accurate electronic record

AUTOMATED QUALITY RECORDS GENERATION AND FILING

routing completed eWPs for review, approval, and rework, then filing them as designated quality records in a secure repository

eMaintain’s workflow-driven electronic work package processes can be tailored to department or division-specific policies, workflows, and user interface requirements using configuration. The eWork mobile application flexibly supports iOS, Windows, and Android devices, including smartphones. eMaintain offers open APIs to exchange work-related data with third-party asset management and operations systems.

Key Features

DataGlance believes software solutions should conform to the user’s established business processes while offering human error and and administrative work reducing features that further enhance its organizational value.

eMaintain’s features embody decades of commercial, government, and military facility operations and maintenance experience. This experience, combined with that of our customers, permeates every aspect of the eMaintain electronic work package solution; ensuring you receive a maximized return on investment.

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WORK PACKAGE COMPONENTS

Details
work order overview and associated asset information
Documents
procedures (including computer-based procedures), forms, drawings, technical documents, etc
Media
video, audio, and image files
Tools
calibrated tools and test equipment required to be tracked
Parts
parts, materials, and consumables planned and used during job performance

Permits
safety and security permits required for job performance
Lockouts / Tagouts
integration with lockout/tagout solutions providing sign-on and sign-off capability
Assignments
eWP assignment to people, devices, and/or workgroups
Walkdowns
pre-work assessment of job, job site, and personnel preparedness
JSAs & PJBs
job safety analysis and prejob brief checklists

Geolocation
automatic logging of asset / work performance location on enabled mobile devices
Copies
multiple eWP copies automatically merged into a single QA record on work completion
Comments
reverse chronology of all comments collected throughout the eWP process
Alerts
real-time, priority messaging from work control centers or job site personnel
Schedule Updates
automatic updating of integrated work schedules

Post Work Feedback
technician feedback on eWP quality, schedule adequacy, asset as found and as left conditions, etc
Time Reporting
automated and manual eWP worker time reporting and transmission to integrated systems
Reviews / Approvals
supervisory review and approval of the eWP including feedback collection
Metrics & Reports
individual eWP, work execution process, and asset performance graphic and tabular reports
Audit
process tracking data including statuses, transactions, dates, times, user IDs, and data collected

fully configurable, human factored

USER INTERFACE

eMaintain customers enjoy uniquely configurable user interfaces – fields, field labels, field locations, dropdown lists, and more – at the company, facility, and workgroup levels. Additionally, eMaintain provides numerous human performance enhancing tools to heighten work quality and facilitate change from legacy paper-based processes including:

Organizational-based Terminology Used for User Interface Labeling
User Defined Work Lists and Searches
Controlled Document Revision Verification
Facility/Unit Work Package Color Coding
Correct Component Verification
Worker Qualifications Enforcement
Package Performance Sequence Enforcement
Paper-based Document Look and Feel
Automated Work Status, Data, and Document Transfers
…and many, many more!

process expediting

WORKFLOWS & AUTOMATIONS

eMaintain customers experience accelerated work processing, schedule updating, and data transferring driven by DataGlance’s role and qualification based workflows including:

Automated Electronic Work Package Generation Including Work Order, Procedures, Forms, Drawings, Manuals, Media, etcetera
Work Package Review, Approval, Execution, and Closure Routing
Work/Task Readiness Notification via Email, Text, and/or Dashboard
Automated Quality Assurance Record Generation
…and many, many more!

time saving

INTEGRATIONS

eMaintain eliminates the administrative burden of manually gathering, tracking, and transferring data evolved during eWP supported work activities including:

Enterprise Asset Management System Work Status and Data Updating
Materials Management System Consumables, Parts, and Materials Consumption and Returns Updating
Permit System Lockout/Tagout Sign-on/off
Tools Management System Calibrated Instruments Check-out/in
Work Scheduling System Task Progress and Completion Updating
Employee Time Accounting System Reporting
…and many, many more!